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April 17, 2008 Meeting MinutesPresent: Susan Bagley, William Thayer, James McLean and James Watson Staff: Yvonne P. Wilkinson, Town Manager, and Maureen Hall Deputy Clerk Audience: Eleven (11) Mr. Thayer called the meeting to order at 7:00PM. APPROVAL OF MINUTES OF APRIL 3, 2008 Mr. McLean moved to approve the minutes; Mrs. Bagley 2nd; passed 3/1 obtained. WARRANT #26 Mr. Watson moved to approve the warrant for $199,932.09; Mrs. Bagley 2nd; passed 4/0. PAYROLL WARRANT Mrs. Bagley moved to approve the payroll amount of $9,785.31; Mr. Watson 2nd; passed 4/0. REPORTS Selectmen: Mr. Watson: Still getting complaints over in South Gouldsboro about the boat and ramp issue. Also wanted to know if the lights on the Town pier were supposed to be on a timer or censored. Town Manager will look into the issue. Mr. Thayer: None Mrs. Bagley: None Mr. McLean: None Treasurer: See attached. Committees: Planning Board: Mr. Jones informed the Board they will have 2 warrant articals for this years Town meeting; one for the Land Use Ordinance and the other for the Subdivision Ordinance they both have minor housekeeping changes. The Planning Board will submit the changes to the Board before their public hearing on May 20, 2008. Solid Waste Committee: The Committee met on Monday, April 14, 2008 and decided to drop the issue of putting a roll off up at the transfer station for trash. After reviewing the deed and speaking with the heirs of the property they learned the property was not to be used as a garbage site. They would like the approval of the Board of Selectmen to make this a dead issue. Mr. Thayer and Mr. Watson wanted to apologize to the family of Frances Wood for not reviewing their deed before going ahead with the plans. The Board would not go against her wishes and will keep the deed in file for future use and converse with her heirs if needed. Mr. Watson moved to approve the garbage issue to be a deed issue; Mr. McLean 2nd; passed 4/0. Lucy Shapiro one of Mrs. Wood's heirs stated that the family would entertain doing recycling up at the transfer station site in the future if needed. Budget Committee: The committee met last night and is working hard on the budget. They were approached with a possible change in the personnel line in the fire departments budget, a possible full-time fire chief position being put in place. Building and Grounds Committee: Bill Zoellick was unable to attend this meeting but gave the Town Manager a packet to give to the Selectmen with a summary and audit of each towm building. Mert Chipman was at the meeting and suggested the board review the packet and act on it at the next selectmen's meeting. Mert did state that the Women's Club needs a roof ASAP and wanted to know if there were any funds available. The Town Manager stated that there was $30,000 in the building reserve fund. The Board would like for the Town manager put bids out for roof as soon as she could, Mr. Chipman and Mr. McLean will help with the bid specs. Mr. Watson moved to approve the repairs needed on the Women's Club roof; Mrs. Bagley 2nd; passed 4/0. The other issue Mr. Chipman stated that the trailer out to the trasfer station needs to be torn down or burnt. The fire department will go look at the building and see if they can burn it for training. CEO: Mr. Fuhrman was unable to attend the meeting but prepared a follow-up letter on the Stanley case on the Pond Road. He went to the property on April 15, 2008 and learned that quite a bit has been done, therefore he is holding off on the court action at this time. See letter in file. Road Commissioner: Mr. Watson out assessing the roads and has noticed that many culverts need to be replaced; There is a big one on the Paul Bunyan Road; two (2) on the Cranberry Pt. Rd, one on the Summer Hrb. Rd, one (1) on the Recreation Rd, and one (1) on the Roaring Brook Rd. Also on the Roaring Brook Rd ditching and grating are also needed. JE Tracey has submitted an estimate of $3500 to replace and repair the Roaring Brook Rd and would like the Boards approval. Mrs. Bagley moved to approve Mr. Tracey doing the work on the Roaring Brook Road; Mr. McLean 2nd; passed 4/0. Mr. Watson stated there are several spots that need cold patch and would like to hire someone with a truck to go and pick up a truckload of patch. He will see if the DOT will let us store the patch at their site on Route 1. There is approximately $26,000 left in the roads budget for this year. Mr. Watson also brought to the Boards attention that he just received a letter from the Maine DOT that the Town has to put up several signs on the Paul Bunyan stretch of road this spring and summer. This year's budget has approximately $200 left and we only put $1,000 for next years budget. Looking at this letter we may want to increase the sign budget another $1,000 for next year. Mr. Watson will start putting up some new signs and some old signs that have fallen down this winter. He has a request for an E-911 number to be given to the new school site. At this time Mr. Watson will give them a number on Main Street until they decide if they are going to name the road into the school. Town Manager: see attached. Police Chief: Wanted to update the Board of the new cruiser. Mr. Wycoff received notice that the new cruiser should be here if not tomorrow than Monday. As soon as Brown's could transfer all the equipment over to the new cruiser it will be available for use. He will keep them updated. OLD BUSINESS Snowplow Bid Award: The Town Manager met with all three bidders and is recommending to the Board the bid be awarded to JE Tracey for 3 years. The Town Manager felt the 1-year contract was not possible due to the bond issue. The Board is willing to award the bid to Tracey if he is willing to hold back $40,000 and take $5,000 off for each year for not being bonded. The first and second year contract will be $187,000 instead of the $192,000 and the third year will be $191,800 instead of the $196,800. Mr. Tracey agreed to these terms. Mr. McLean moved to approve the 3-year contract with above changes to JE Tracey; Mrs. Bagley 2nd; passed 4/0. NEW BUSINESS: Road Repairs/Conditions - Road Commissioner: Discussed above under committee reports. P.H. Community Building Reapairs - Building Committee: Discussed above under committee reports. South Gouldsboro Boar Ramp Repairs - Harbor Master: Dana Rice was not available at this meeting will discuss at the next selectmen's meeting. Compost Bin Purchase - Solid Waste/Recycling Committee: Mr. Jones stated that we have sold 24 bins, 17 wing diggers, and 14 kitchen pails. These items have to be bought in increments of 20, so the committee would like for the Town to purchase the difference and sell them this summer to the residents. Mr. Watson moved to approve buying the extra bins an accessories; Mrs. Bagley 2nd; passed 4/0. Concealed Weapon Permits - 2 Renewals: Mr. McLean moved to approve 2 renewal permits Robert Johnston and James Cathcart; Mrs. Bagley 2nd; passed 4/0. PUBLIC COMMENT: Jason Tracey wanted to know what the town was being sued for. The Town Manager stated over the dispute of the road length in the new Jones Pond Subdivision. The Ordinance states a road cannot be over a 1,000 feet without a variance. The road into the subdivision is 11,000 and was not approved. Mr. Souders the assistant fire chief updated the Board on the new fire truck which was heading to Canada to have a international chassis put in and hoped to go an inspect in May. The truck would not be delivered to us until September or October of this year. Mr. Souders also wanted to address the Selectmen about putting a paid fire chief position in this year's budget. He stated that it has been brought up before in the last 5-year plan they had submitted but was never discussed. The work involved in being Chief has double due to the EMS addition to the department. The department feels its time to have a paid fire Chief. The board would like to schedule a workshop to discuss this matter further along with a police matter. The Board has set up a Public Safety Workshop for Tuesday, April 22, 2008 at 6PM. Advised Mr. Souders to bring a job description to the workshop. ADJOURNMENT Mrs. Bagely moved to adjourn at 8:30PM; Mr. McLean 2nd; passed 4/0. Respectfully submitted, Maureen Hall, Deputy Town Clerk and Acting Secretary *Please note: These minutes are not verbatim. A tape recording of the meeting is available at the Town Clerk's Office during regular business hours. |
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